Office 365 users can now get started on the OneDrive experience on SharePoint Document Libraries.. This functionality was  launched into Office 365 libraries last week. The new menus for document are really what users have been seeing for years in their OneDrive and drives uniformity on SharePoint 2016. This new UI has been tested on OneDrive for Business and allows us to get a glimpse of the future plan for SharePoint.

Right now this function is optional to all business subscription, the new document library is actually turned offon  almost every sites automatically. Users can chose to utilize it in their respective groups then decide to revert it back or not after testing it it out. The new Office 365 menu sneak peek is available by clicking the “Check it out” button. Users can press the x to close it or check it out.

Document Library New UI 1

What is new Document Library UI

The modern Library menu is similar to OneDrive activities menu. If you appliedfor customized Master Pages in SharePoint, your master page will not apply to this new UI.

Document Library New UI 2

First look on new UI/UX Document library, there are some noted:

  • Microsoft removed the Ribbon and replaced it by a simpler and doable top menu such as Move or Copy data within the selection, Alert me, Versioning activities, Get link, Sharing and even more…
  • You are now able to “Pin” a document to always show on top of the libraryDocument Library New UI 3
  • New Quick Start menu on the still left
  • Library Search that shows on top left and results almost instantly
  • Context menu is clearer and easier for business users since it’s focused to important functionality. Users can right click to bring the contextual menu up.
  • Column headers has now a new menu with more advantage features to allow user to show/hide more columns, this way allow them to manage properties of documents without navigating to a different page. As well as create columns directly from context menu
    Document Library New UI 4
  • A new Thumbnail grid viewers to quick preview documents from the inside your libraryDocument Library New UI 5

How to access Document Libraries settings

Most Content managers/administrators can be surprised on how to access Document library settings (which was easy on the classic Ribbon button). At the moment, you will  have to navigate to Site Content page by click on Top Right setting menu -> Site Content or you can quick access via url https://yoursharepointsite/_layouts/15/viewlsts.aspx, then click on Settings menu as below

Document Library New UI 6

How to change back to Classic UI

It’s really exciting to see the new menus with fewer clicks to the most frequent functions and features, and a much more contextual and made easier experience. If you are not interesting to model UI, There are 2 ways that you can change back to classic SharePoint

  • Simply slide down in the left navigation and choose “Return to classic SharePoint”
  • From List Settings page -> click on Advanced settings -> from the Document Library advanced settings page, noted a new section in the bottom of the page “List experience” that allow you to decide where is the UX applied for current Document Library

Document Library New UI 7

To conlude, Office 365 and SharePoint Online is changing every days. Of course the traditional document library is still in SharePoint 2016 andOneDrive for business is still have pending issues (Restrictions and limitations when you sync SharePoint libraries to your computer through OneDrive for Business), but I hope Microsoft keep update and maintain it.
For more information about this new SharePoint document library UX, Microsoft will update us on their launch of May 4th. What are your thoughts? Let me know in the comments below.
Hoang Nhut NGUYEN
SharePoint MVP Vietnam
Skype: hoangnhut.nguyen