Category: IT Pro


Most small and medium-size businesses need the agility and cost savings that come with switching to Microsoft Office 365. But with the contradictory information out there, not many understand what making the switch to the cloud really means.
Office 365 provides a vast number of features that skyrocket productivity, give security extra punch, and enable agility — all while saving money. But unfortunately, a lot of businesses are hesitant about working in the cloud because of old perceptions that simply aren’t true.

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A SharePoint team site connects you and your team to the content, information, and apps you rely on every day. For example, you can use a team site to store and collaborate on files or to create and manage lists of information. On a team site home page, you can view links to important team files, apps, and web pages and see recent site activity in the activity feed.

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As you might know, I have been doing some light Microsoft Ignite coverage the last few days. After seeing what I just saw, there’s no way I can convey all the awesomeness that Microsoft just announced about SharePoint and OneDrive. I couldn’t wait, so I’m sitting in the Expo hall right now writing this as fast as my fingers can move.

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In one of the earlier articles, I have showed you to set the default OneDrive for Business storage space with the help of GUI. However, this article focuses on setting the default OneDrive for Business storage space with the help of PowerShell commands.

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If you’re a browser-based user of Office 365 you’ll see some changes. Microsoft has given the online version of their productivity suite a spruce up, refreshing the application launcher and improving the search tool. There’s a also a task-based tool that suggests which tool to use to best complete a particular job

The changes, which are being rolled out progressively o ver the next couple of months, don’t change the apps themselves – that happen quite frequently – but rather how you get to things. It started with a new URL – http://www.office.com

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After releasing of a series of Office apps for iOS such as Office365 Administration, PowerBI, Delve, Excel, Word, PowerPoint, OneDrive,…, As announced at the “Future of SharePoint” event on May 4th from Microsoft about they are working on the new SharePoint mobile app. On 21-Jun-2016, Office365 administrators got a official inform message about SharePoint mobile App for iOS release. With this app, Now you can untether and take your intranet with you in your pocket. Stay connected to important content, sites, portals and people from across your intranet while on the go. In the mean time, Microsoft is also working on Android and Windows Universal versions, which we expect to release before the end of this year. Below is some quick review about this product.

Avaialble for download
From 21-Jun-2016, the new SharePoint mobile app is available in the Apple App Store. It’s free download with your iCloud account.

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Cloud and Onpremise support
After download, You can install the SharePoint mobile app on your iPhone, iPad or iPod. You can then sign in with SharePoint Online or SharePoint on-premises (2103 & 2016 version support) from the welcome screen.

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Both SharePoint online and SharePoint Onpremise supported. 

The Sites tab
From this tab, SharePoint app list all sites that you visit frequently and sites you’re following. This sites come from different site collections. If you click on a site to see recent activity, recent files and the site’s assets (documents, lists, subsites, pages and more). If your webpage is not support to transfer to mobile view, you may got the unsupport message or you can change to desktop view by click on tool box menu at bottom.

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Access project site and check for all project document with mobile reable PDF and Office files. Vietnamese language was fully supported and display correctly.

You can also access left menu navigation and click on List menu to see all deployed applications as well as site content.

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Check for all deployed applications and site content

All SharePoint data were displayed as list view event if that application is standard list, Calendar, customized list, Links, or Tasks,… look like below

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Calendar with events were displayed as list view.

The Links tab
This tab list all sites which based on your permission or allowed for everyone in your company. If you are using Office365, this site come from available SharePoint site collection that created by SharePoint admin. For Office 365, I as expected for applications associated with subscription as such Microsoft Delve, Office 365 Video,… but I can not find them from list tab.

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Not much data for links and resources link SharePoint app – Links tab

The People tab
As a staff directory phonebook, but list tab only listed for people that you are working with such as your members, your supervisor or colleagues. By tap on a contact, you can see their personal info like Fullname, Jobtitle, Phone, Email,…

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People contact list and personal detail info

From the first look, this release of SharePoint mobile iOS app works well with Office 365 SharePoint Online. For SharePoint onpremise, administrator should improve functionality to make it compatible with SharePoint mobile app like resources as well as People directory. I didn’t test this app with SharePoint 2016. But from my point of view, this app bring to SharePoint users a good concept. While Microsoft improve this app and develop for Android and WinMobile, you can try to use it and give Microsoft your idea and feedbacks via:
User Voice: https://sharepoint.uservoice.com/
Twitter: http://www.twitter.com/SharePoint
Or you can email to me for helping on bring your idea to MVP community and Microsoft Product team.
Hoang Nhut NGUYEN
Skype: hoangnhut.nguyen
Email: nhutcmos@gmail.com

Office 365 users can now get started on the OneDrive experience on SharePoint Document Libraries.. This functionality was  launched into Office 365 libraries last week. The new menus for document are really what users have been seeing for years in their OneDrive and drives uniformity on SharePoint 2016. This new UI has been tested on OneDrive for Business and allows us to get a glimpse of the future plan for SharePoint.

Right now this function is optional to all business subscription, the new document library is actually turned offon  almost every sites automatically. Users can chose to utilize it in their respective groups then decide to revert it back or not after testing it it out. The new Office 365 menu sneak peek is available by clicking the “Check it out” button. Users can press the x to close it or check it out.

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Recently I have the issue with Search Service Servicece Application on SharePoint 2013 onprimise. This issue make all Search Query webpart and any search feature on farm come to Unexpected error. From the Correlation ID,  ULS logs show the error message “Index lookup failed to work since no active index cell was available

After several hours investigated, the problem is recognized from Index Partition and SharePoint Search Host Controller service

Reason: The problem come from Search Service Application.
System have error with Index Partition components, so all content query from web pages and SharePoint sites can not render correctly to show.
To check this component, you can follow SharePoint Powershell script to check for Index Component State
PS > $ssa = Get-SPEnterpriseSearchServiceApplication
PS > Get-SPEnterpriseSearchStatus -SearchApplication $ssa -Text
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Resolution: We tried to Reconfigure Indexing component from SharePoint Search Service Application and clean up error indexing content by following steps
Step 1: Check if Search Service Application Crawling and Indexing are Running or Paused.
You can run this command in the SSA management console to verify if the Search Service Application is paused.
$ssa.IsPaused() -ne 0
If ourput of this command returns False, the SSA is running. If this command returns True, the SSA is paused and you have to turn it to running. This article will tell you more about Paused reasons https://technet.microsoft.com/en-us/library/dn745901(v=office.15).aspx
Common error cases message: ‘Search Service Application’ is paused for with reason(s) other than Index Repartitioning.
If you don’t care about Paused reason, you can run below command try to force the SSA to resume:
$ssa.ForceResume($ssa.IsPaused())

If you still not get Resume SSA successful, just skip this step and go to Step 2

Step 2: Run Services.msc with Administrator permission and try to stop following services:
SharePoint Timer Service
SharePoint Search Host Controller
Step 3:  Delete all content of data directory from locationC:\Program Files\Microsoft Office Servers\15.0\Data\Office Server\Applications\Search\Nodes\[Hex ID\IndexComponentN\storage\data\* (noted that: If you installed SharePoint folder in other drive, just change C drive your your installed foder)

Then restart services “SharePoint Timer Service” and “SharePoint Search Host Controller”

Step 4: Reset Search Indexing content

  1. On the SharePoint Central Administration home page, in the Application Management section, click Manage service applications.
  2. On the Manage Search Applications page, click the Search service application for which you want to reset the search index.
  3. On the Search Administration page, under System Status, verify that the Administrative status of the Search service application is Running and not Paused.
  4. On the Search Administration page, in the Crawling section, click Index Reset.
  5. On the Index Reset page, verify that the Deactivate search alerts during reset check box is checked, and then click Reset Now.
  6. In the confirmation dialog box that appears, click OK to confirm that you want to reset the index.

Step 5: Start Full Crawl again.

Since we reset indexing conten, you need re-run full craw to make Search Service App crawl all configured content to make search data available

After finished steps, Search Topology should be works fine with green check as below

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Root cause: The problem may come from Windows Update on Jan 2016, so SharePoint server was automatically run Windows update and installed for many packages from Microsoft. It may impacted to SharePoint Search Service and Index partition was interrupted.
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Early of this morning 25/08/2015 in Vietnam time, Microsoft was introduced and public download for SharePoint Server 2016 Preview version. You can now download from SharePoint Download with trial product key for 6 months using NQTMW-K63MQ-39G6H-B2CH9-FRDWJ

I just download and setup it in Azure A3 Virtual Machine 7GB, 285GB Hard disk. It’s may lower than Microsoft’s recommendation for hardware requirement https://technet.microsoft.com/library/cc262485(office.15).aspx, but I would like to try host a single installation (DB + SharePoint) in one standalone server to see how on performance.

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This is my presentation on LIFTIT. The topic is focused on: What are BI tools? Which options for Office 365, SharePoint online and features that enables you to find and visualize data, share discoveries, and collaborate in intuitive new ways. We will go throught Business intelligence capabilities currently supported in Office 365.
Business Intelligent in Office 365 PresentationBusiness Intelligent in Office 365

Business Intelligent in Office 365_2

Download Business Intelligent (BI) for Office 365 presentation

Hoang Nhut NGUYEN
SharePoint MVP Vietnam
Skype: hoangnhut.nguyen

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